Whew - Summer 2016 flew by! It seems like just a few weeks ago we were kicking off the season with the Flag Raising ceremony! In the blink of an eye, a great time was had by all who attended our 4th of July festivities, the Governor's Cup, and Anchor on the Ware. By time you get this, our Labor Day Social will be upon us! And a big thank you to Vice Commodore Keith Barrack for his help with our Anchor on the Ware event!
Once again, it was a blast being involved with the Governor's Cup event, and I think all who volunteered to help out would agree! Our club is indebted to Ginger and Clayton James for yet another successful Governor's Cup and Summer Youth Sailing Program. I do not think the general membership truly grasps all the behind the scenes time and effort that goes into making these two events possible for our club. Ginger and Clayton, THANK YOU for your dedication and hard work!
In a major change from years past, our club manager was given the Governor's Cup weekend off, which some in attendance did not understand. We are very fortunate to have hired a talented employee manager. Several months having now passed, the Board has learned that all those tasks handled by the manager far exceed the 20 hours a week that we contracted with our employee resulting in an untenable situation. Accordingly, we have instituted necessary changes so that our manager can concentrate on specific tasks and areas of importance.
The Board has identified that the single highest priority of the club manager needs to be handling club rentals. Meeting with renters is extremely time consuming and can result in multiple meetings with the same prospect before and after they have decided to rent our facilities. And once they have contracted with our club, the manager must meet with them to show where everything is, explain "dos and don'ts", and then after the event has concluded, meet with them again to ensure there was no damage to the club and all is in order. Once this is all complete, the club manager must ensure that the clubhouse is clean and ready to show to prospective renters almost immediately after that rental.
The most notable changes for the club manager affecting the general membership are those relating to Member Socials: The manager is no longer required to attend Socials. The Social Chairpersons shall coordinate with Hosts to determine what items are needed (e.g. paper plates, utensils, table clothes, etc.) to ensure a successful event, and the Hosts may obtain or arrange for said items to be obtained wherever it is easiest for them to do so. The Social Chairpersons have a list of available Caterers should Hosts prefer not to prepare meals themselves. Because member Hosts and the Social Chairpersons have already expended a considerable amount of time planning, coordinating and implementing an event for the enjoyment of all, it is important that everyone in attendance pitch in and help out by cleaning up their table after themselves so that those who have already invested a considerable amount of time and effort are not left with "all the dirty work" cleaning up well after everyone else has departed.
Club membership should please note that reimbursement for expenditures (for Socials and anything else) shall be submitted directly to the Treasurer. All money received by an event's Hosts shall be turned over to the Treasurer at the end of the event. If the Treasurer is not present, the proceeds shall be turned over to another Board Member who will take the money to the Treasurer's office the next business day. Hosts shall ensure that all trash is taken out, faucets and lights are off, and the building is locked and secure at the end of each event. A mail slot has been installed in the back door of the clubhouse so that the key(s) can be put thru it and dropped to the floor. A lockbox has been installed behind the fence on the right-hand side of Southern Trade Realty at the entrance of Ware Neck so that members can drop off receipts, etc. to the Treasurer after business hours. The lockbox is white and marked WRYC. (Please do NOT leave money or checks in the drop box!)
This year's Board has had quite a "learning curve." I am very appreciative of the efforts everyone has put forth! At the end of 2016, three Board Members and I are required to "rotate off." Now is the time for you to ask yourself how you can contribute to the continued success and growth of your club. Please contact any Board Member if you would like to place your name in competition for election as a Director of your club!